Secretary

Duties and Responsibilities

​

• Effectively communicate what is going on in your chapter and make sure all members are informed of events, meetings, membership status, and anything else pertaining to the members.

• ​Websites, social media, and platforms such as Canvas and the Band App are fantastic all-in-one ways to communicate with members.

• Maintain an updated calendar.

  • For example: Use a Google Calendar or Outlook calendar that you can share with the membership.

• Send calendar invites through school email.

• Make Facebook events and send invitations for RSVP.

• Post a calendar of events on a bulletin board.

• Take minutes at all meetings and post publicly. See the minutes template below for more information.

• Maintain an updated roster of membership with information including member's names, emails, and phone numbers.

• Always ensure you have a method to contact individual members.

• ​Ideas for collecting information include:

  • Attendance sheet with columns for each piece of information

  • Information sheets passed out to be filled out at meetings

  • A Google form with a QR Code for members to scan