Secretary

Duties and Responsibilities

Effectively communicate what is going on in your chapter and make sure all members are informed of events, meetings, membership status, and anything else retaining to the members.
- Websites, social media, and platforms such as Canvas and the Band App are fantastic all-in-one ways to communicate with members.
Maintain an updated calendar. For example:
- Use a Google Calendar or Outlook calendar that you can share with the membership.
- Send calendar invites through school email.
- Make Facebook events and send invitations for RSVP.
- Post a calendar of events on a bulletin board.
Take minutes at all meetings and post publicly.
- See the minutes template below for more information.
Maintain an updated roster of membership with information including member's names, emails, and phone numbers. Always ensure you have a method to contact individual members.
- Ideas for collecting information include:
  - Attendance sheet with columns for each piece of information
  - Information sheets passed out to be filled out at meetings
  - A Google form with a QR Code for members to scan

Feel free to use this template for inspiration or download to use for your own chapter.