Treasurer
Duties and Responsibilities
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Create a budget that is both just and compromising to the needs and goals of the Executive Board for the fiscal year.
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Stay up to date with what you purchase each semester, and work with past treasurers to ensure that your budget is realistic!
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Ensure that all transactions are recorded and that you can provide explanations/statements for all expenses. Sit down and compare your numbers to what the bank statements say.
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Monthly statements might provide more security than online access methods.
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Work in conjunction with the president, as well as other Executive Board members, in regards to financial needs and funding for events.
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Don’t think you are alone! You have other executive board members to help with ideas and responsibilities. Ask for help!
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Provide regular financial updates for chapter members.
Tips for Budgeting and Organizing:
Budgeting:
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Assess what resources you have to spend and prioritize what you need.
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The key to budgeting is to accomplish your goals without relying on future fundraisers - budget for your events based on what you already have.
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Your expenses should not exceed your assets.
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Don't leave fundraising off of the budget; keep track of how much you earn through the various fundraisers that you host. At the end of the semester, you can use that as a gauge for future fundraising events.
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If you don’t have a consistent fundraising event, create a fundraising committee.
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Sell food or other items as a chapter, or partner with another organization.
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Working with other organizations will create connections and allow for a larger group of volunteers to participate in the fundraiser.
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The budget is more than just a document of numbers - treat it as such!
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Once the budget is finalized, it becomes the law of the land.
Organization:
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When tracking your transaction history, use a ledger from Microsoft Excel or Google Sheets and have it track your balance in the account for you.
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You can then use this as a way to compare your bank statements.
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Keep record of all invoices and receipts for fundraisers/supplies/workshops/any chapter expenses.
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A key component to organization is communication.
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Explain to the executive board the chapter balance and your suggestions for spending limits.
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The ledger and the receipts should guide decision-making.
Sample Ledger
Sample Budget
Potential Fundraisers
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Krispy Kreme Digital Dozens: Take your fundraising online with Digital Dozens - a virtual and convenient way to raise money. Sell Original Glazed dozens virtually to friends and family, and distribute redemption codes via email. To learn more, click here.
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Sell Merch/Concessions: Summer camps, Pre-MPA, and any other community events your school of music may put on are great ways to raise money for your chapter. Buy concessions and t-shirts in bulk and sell them for a profit!
Restaurant Fundraisers:
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Reach out to local restaurants and create an event. Invite your friends and family to eat at a restaurant and take home a percentage of profits.
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Here are some popular restaurants that participate in these fundraisers.
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Chipotle
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Panera Bread
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Bento
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Panda Express
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BJ's Restaurant and Brewhouse
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