Preside at all executive board meetings and meetings of the membership
Your executive board should be meeting AT LEAST once per month, and definitely before each general business meeting of the chapter (GBM).
Executive Board Meetings
Should be used in preparation for GBMs. Prepare an outline/agenda/plan for what your GBM is going to cover
As president, you should go into your e-board meeting with an idea of what you would like the e-board to cover/discuss - i.e., make an outline/agenda/plan for the e-board meeting
If there is an idea for something that you want to present to the chapter, you should be using your e-board meetings to work out the details/specifics before it is presented in your GBM. The more informed you are about something, the more you can inform your members, and the more that they will want to support your idea.
Meetings of the membership (General Business Meetings or GBMs)
Update your membership as far as what is going on business-wise (treasury, upcoming events, fundraisers, etc.)
Activities/events/guest speakers - see Meeting Ideas heading
Exercise supervision over the affairs of the organization
Essentially - the buck stops with you. Anything that your chapter is involved in, you should be monitoring progress on and making sure is completed in a professional and exceptional manner.
This includes supervising other members of your executive board and ensuring that each of your elected officers is being held accountable for performing their duties. It oftentimes works best to make this a collective effort by the executive board; if everyone is familiar with what everyone else is supposed to be doing and is encouraging each other to follow through on and achieve their goals, then responsibility and accountability shouldn’t be a huge issue. However, if an e-board member is not fulfilling their required duties, it is important that the president address that with them and take the appropriate steps necessary to rectify the situation.
Maintain correspondence with faculty advisor
The president of the organization should be the main correspondent with the chapter’s faculty advisor. Keeping an open and professional relationship with your advisor can be extremely beneficial to your chapter, so make sure that you’re using them to your advantage! Faculty advisors can be a wealth of knowledge and an extremely valuable resource to the development of your chapter.
Serve as representative to other on campus organizations
Any correspondence with university officials regarding official chapter business should be overseen by the president.
Collegiate NAfME chapters should attempt to maintain an open and visible presence on their university campuses by working with other organizations to further the goals of music education. Chapter presidents should be the representatives from the chapter to develop these relationships.
Effectively train your president-elect
Your president-elect is the future of your chapter. Make sure that you are taking the time to leave your organization in competent hands!
As much as possible, allow them to participate in whatever duties you are performing as president (correspondence, event planning, etc.) so that they get an idea of what they will be doing in their term.
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